Nomination in housing societies is a fairly simple and straightforward procedure that requires basic form filling from the member and registration by the society.
Nominee Registration Process in a Housing Society
Nominee registration is an important process for members of a housing society to ensure that their property and interests are protected in case of an unforeseen event. A nominee is a person who is authorized to receive the assets of a deceased member of a housing society. In this blog, we will discuss the nominee registration process in a housing society.
Step 1: Obtain the Nomination Form
The first step in the nominee registration process is to obtain the nomination form from the housing society office. This form is typically available in the society office or can be downloaded from the society’s website. The nomination form is a simple document that requires the member to provide their personal details, as well as the details of the nominee.
Step 2: Fill in the Nomination Form
Once the member has obtained the nomination form, they need to fill in the required details. The form will typically ask for the following information:
- Name of the member
- Address of the member
- Name of the nominee
- Address of the nominee
- Relationship between the member and nominee
- Contact details of the nominee
The member should ensure that all the details provided in the form are accurate and up-to-date.
Step 3: Submit the Nomination Form
After the member has filled in the nomination form, they need to submit it to the housing society office. The nominee registration process is typically free of cost, and the member does not need to pay any fee for the same. However, the member should keep a copy of the nomination form for their records.
Step 4: Verification by the Housing Society
Once the nomination form is submitted, the housing society will verify the details provided by the member. The society may ask the member to provide additional documents such as a copy of their ID proof, address proof, and proof of relationship with the nominee. This verification process is necessary to ensure that the nominee is eligible to receive the assets of the member in case of an unforeseen event.
Step 5: Nomination Approval
After the verification process is complete, the housing society will approve the nominee registration. The member will receive a confirmation letter from the society, which will include the details of the nominee. The member should keep this letter safely for future reference.
Conclusion
Nominee registration is a simple and important process for members of a housing society. It ensures that the member’s property and interests are protected in case of an unforeseen event. By following the above-mentioned steps, members of a housing society can easily register their nominee and have peace of mind knowing that their interests are secure.
What is the purpose of the nomination?
The most common purpose of nomination procedure is to enlist members’ children/relatives as nominees, who are their legal heirs.
f they are minors, they cannot be legally allowed to be the title holders of the ownership. Members also nominate their children’s guardians, close family members who under the circumstances of their death, can be the custodians of the property and look after it until the heirs can legally inherit it.
Another reason is to nominate their tenants so that there is an official entry in the society’s registers of them having rented the residence.
Who can nominate ?
A mentally fit person over the age of 18 can be a member of a housing society and only a primary or associate member can legally nominate another while being alive.
Who cannot nominate ?
- Minors
- Nominees
- Companies (partnership firms, individual firms, LLP, Private/Public Companies, Trust, NGO, HUF, Society)
Who can be nominated ?
Who cannot be nominated ?
- A deceased person
- A nominee cannot nominate himself
- A non-Indian citizen
Nomination procedure and rules for housing societies
- A nomination application in the prescribed nomination form has to be submitted to the housing society by the original/associate members, naming the person to whom the ownership shall be transferred in the event of their death.
- Bye-laws state that “the acknowledgement of the nomination by the Secretary, shall be deemed to be an acceptance of nomination by the Secretary”.
- The first nomination is submitted for free. Any subsequent revocations/nominations are subject to a fee of Rs 100.
- The nomination is placed before the committee meeting, is checked by the Secretary for anomalies and is recorded in the minutes of the meeting as well as duly registered in the Nomination Register, assigned a serial number with a stamp and signature within 7 days of the meeting in which it was approved.
- An approved copy of nomination is given to the members for their records.
- This entire procedure is to be completed within 2 months.
Can nominee attend AGM of housing society?
A nominee cannot be allowed to attend the AGM of a housing society. He also cannot be allowed to propose any resolution or vote for any resolution in the society’s AGM.